When productivity apps make burnout worse, what does a better one look like?

When productivity apps make burnout worse, what does a better one look like?

An end-to-end UX project using behavioural design to make studying feel sustainable, not punishing.

Timeline

Timeline

June–NOV 2023

June–NOV 2023

Role

Role

UX/UI Designer, UX Researcher

UX/UI Designer, UX Researcher

Type

Type

Academic Project

Academic Project

Constraints

Constraints

Solo academic project Β· 5-month timeline

Limited testing, tight timeline

The Problem

Students know they should manage time better, but often don’t, and feel worse for it.

Students don't fail at productivity because they don't care. They fail because the tools built to help them add pressure instead of removing it. Every missed deadline, every abandoned Pomodoro session, every guilt spiral at 11pm, that's the problem space I was designing for.

How might we help students build sustainable study habits without making productivity feel like another source of pressure?

Why Timie? Competitor Analysis

Existing tools solved different parts of the problem. TIMIE explored how focus, task management, and emotional wellbeing could work together in one student-centred experience.

Focus Timer
Forestβœ…
Floraβœ…
Todoist❌
Timieβœ…
Focus Timer
Forestβœ…
Floraβœ…
Todoist❌
Timieβœ…
Task Management
Forest❌
Flora❌
Todoistβœ…
Timieβœ…
Task Management
Forest❌
Flora❌
Todoistβœ…
Timieβœ…
Mood / Wellbeing
Forest❌
Flora❌
Todoist❌
Timieβœ…
Task Management
Forest❌
Flora❌
Todoistβœ…
Timieβœ…
Emotional Tone
ForestNeutral
FloraNeutral
TodoistFunctional
TimieWarm & supportive
Task Management
Forest❌
Flora❌
Todoistβœ…
Timieβœ…
Student-Focused
ForestPartial
FloraPartial
Todoist❌
Timieβœ…
Task Management
Forest❌
Flora❌
Todoistβœ…
Timieβœ…
Gamification
ForestTrees 🌳
FloraTrees 🌳
TodoistKarma points
TimiePet companion 🐾
Forest
Flora
Todoist
Timie
Focus Timerβœ…βœ…βŒβœ…
Task ManagementβŒβŒβœ…βœ…
Mood / WellbeingβŒβŒβŒβœ…
Emotional ToneNeutralNeutralFunctionalWarm & supportive
Student-FocusedPartialPartialβŒβœ…
GamificationTrees 🌳Trees 🌳Karma pointsPet companion 🐾

All three apps solve one piece of the puzzle. Forest and Flora help you focus during a session. Todoist helps you organise what to do. None of them ask how you're feeling or use that to help you study better. Timie combines focus, tasks, and emotional wellbeing into one calm, student-centred experience.

The Solution

What if a timer could also help with your mental health?

TIMIE is a mobile app designed to help students develop sustainable study habits through focus, reflection, and encouragement.

🎯 Organize your day with Study Blocks and a Focus Timer

Students can break their day into Study Blocks, grouping tasks by project or subject. Each block can be paired with a Focus Timer, helping them build momentum without pressure. Tasks are tracked and streaks are celebrated, turning progress into a satisfying ritual.

Study without pressure

Feelings matter…

Build self-awareness through Mood Check-ins and Reports

Before and after studying, TIMIE prompts students to reflect on their mood. These moments of pause fuel weekly Reports that help them understand how their focus and feelings are connected, making it easier to plan realistically.

🌱Stay motivated with a Pet Companion and Rewards

Students are joined by a virtual pet that grows as they stay consistent. Along the way, they unlock fun rewards like pet accessories and achievement badges, celebrating healthy habits in a gentle, playful way.

Stay Motivated!

Unpacking the Challenge

Real stories from real students shaped everything.

User Research

I conducted 10 semi-structured interviews and collected 23 independent survey responses to understand students’ productivity habits, emotional blockers, and expectations of productivity tools.

User Interview

Key insights

Key insights

1. Students Face Heavy Workloads and High Stress

Balancing coursework, internships, and personal life leads to significant stress, especially during challenging semesters. External pressures like strikes add to the burden, making effective time management essential.

2. Motivation and Distractions Shape Study Habits

While motivation comes from learning, grades, and accomplishment, students constantly battle distractions from social events to smartphones that interrupt focus and productivity.

3. Desire for Flexible, Supportive Tools

Students want adaptable features like adjustable timers, motivational feedback, gentle reminders, and distraction blockers. They also look for tools that help prioritize, track progress, and encourage self-care for sustainable study routines.

How Behavioral Design Shaped Timie’s Features

Research alone doesn't make a product. I used the findings to map specific student problems to psychological principles, then translated those directly into design decisions:

From Problems β€”> To Psychology β€”> To Solutions

Problem

Behavioral Insight

Design Decision

Overwhelm at task list

Chunking helps cognitive processing

Tasks broken down into β€œmicrotasks”

Avoiding study sessions

Commitment devices increase follow-through

Study sessions booked ahead like appointments

Stress from inactivity

Self-compassion reduces burnout

Encouraging microcopy and calming visuals

Dropping off after a few uses

Immediate reward boosts habit formation

Post-session screen with motivational summary

Problem: Overwhelm at task list

Insight: Chunking helps cognitive processing.

Decision: Tasks broken down into β€œmicrotasks”

Problem: Avoiding study sessions

Insight: Commitment devices increase follow-through.

Decision: Study sessions booked ahead like appointments.

Problem: Stress from inactivity

Insight: Self-compassion reduces burnout.

Decision: Encouraging microcopy and calming visuals.

Problem: Dropping off after a few uses

Insight: Immediate reward boosts habit formation

Decision: Post-session screen with motivational summary

I was inspired by BJ Fogg’s behavior model and emotional design principles by Don Norman.

✨ From Insight to Interface

Turning research into a calm, intuitive product experience.

Timie’s structure reflects the behavioral principles behind it. Designed around four key modules that gently guide students through their day with clarity, calm, and focus.

Information Architecture & User Flow

Home Dashboard

Home Dashboard

Task Management Hub

Task Management Hub

Planning Fallacy

Planning Fallacy

β€”> Projects Overview

β€”>Task Lists (with subtasks)

β€”>Deadlines & Calendar View

β€”>Priority Settings

β€”>Task Batching (by context/type)

Motivation Center

Motivation Center

Goal Gradient Effect

Goal Gradient Effect

Nudge Theory

Nudge Theory

β€”> Virtual Pet Dashboard

β€”>Rewards & Achievements

β€”>Deadlines & Calendar View

β€”>Daily Streak Tracker

β€”>Encouraging Nudges / Messages

Focus Enhancement Zone

Focus Enhancement Zone

Ego Depletion

Ego Depletion

β€”> Focus Timer (Pomodoro-style)

β€”>Distraction Blockers

β€”>Deadlines & Calendar View

β€”>Break Suggestions

β€”>Energy Check-ins & Encouraging UI

Analytics & Insights

Affective Design

Affective Design

Habit Formation

Habit Formation

β€”> Progress Visualization (graphs, badges)

β€”>Mood-Based Suggestions

β€”>Productivity Trends

β€”>Personalized Insights

Building the Brand Behind Timie

#89CFF0

#EDEBEB

#0070BD

#007C34

Colour - Calm by Design

Soft, airy blues paired with clean whites and light neutrals. Blue signals focus, trust, and mental clarity, exactly what students need when sitting down to do the work. No visual noise. No unnecessary tension.

Typography - Friendly but Focused Cabin Bold

Warm, legible, and confident without feeling cold. Its rounded letterforms carry Timie's softness all the way down to the smallest microcopy nudge.

Shape & Interaction

Rounded corners on every card and button signal safety over urgency. Gentle micro-animations, a timer that eases in, a pet that bounces softly make the app feel alive and quietly encouraging.

πŸ§ͺ Testing with Students to Refine What Actually Works

I brought Timie in front of real students to see what resonated and what didn’t. Through two rounds of testing (low- and high-fidelity), I gathered feedback on usability, emotional tone, and how well the features aligned with student needs.

Here’s how real feedback shaped real design changes:

🧠 Task selection was unclear

β€œThe mechanism for selecting and deleting tasks in the study block was really confusing.”

What I observed:

Users missed the selection controls and tried alternative interactions such as swiping or long-pressing.

What I changed:

  • Removed unnecessary checkboxes

  • Increased visibility of selection controls

  • Added a clearer β€œAdd Task” CTA

πŸ‘€ Study Block screen felt overloaded

β€œWhen I open this page, there are too many elements to look at.”

What I observed:

The Study Block home screen caused cognitive overload. Users hesitated before interacting and missed key actions because the layout felt too busy.

What I changed:

βœ… Simplified the overall layout

βœ… Decluttered timer controls

βœ… Grouped related actions for smoother scanning

🐢 Pet distracted users during focus

β€œI sometimes find it hard to focus on my tasks with the presence of pets in the timer.”

What I observed:

While the pet feature added charm and emotional support, its presence during focus time pulled attention away from the actual goal: deep work.

What I changed:

βœ… Removed pets from focus mode

βœ… Introduced a soothing gradient background

βœ… Made the timer cleaner, calmer, and more intentional

Takeaway

Testing wasn't about removing charm, it was keeping focus, reducing friction and making Timie truly work for students.

🌱 Outcome & Reflection

Real students. Real reactions. Real change.

Testing with 5 students, a small but consistent sample showed clear directional improvements after two rounds of iteration:

🏁 25% Faster Task Completion

Students moved through study block setup and timer flows noticeably faster after the layout simplifications , less hesitation, fewer wrong taps.

βœ… 80%+ Drop in Errors & Confusion

Redesigned task selection, clearer CTAs, and a decluttered home screen meant users rarely got stuck, a stark contrast to early testing sessions.

πŸ’› 3 in 5 Students Said "I'd Use This Daily"

Unprompted, multiple students said Timie felt different from other productivity apps; less like a to-do list, more like something that was rooting for them.

These are directional findings from a small academic study, not statistically significant benchmarks. What mattered was the consistency of the pattern across every participant.

TIMIE was my first full end-to-end UX project and taught me that good product decisions aren’t always about adding functionality. Sometimes the strongest intervention is removing friction, changing an interaction, or writing a small piece of copy that makes an experience feel easier to approach.

What I'd do differently:

If I ran this project again, I'd collapse the research and testing phases into tighter parallel loops instead of running them sequentially. I lost time waiting to "finish research" before testing ideas I already had. I'd also invest in accessibility from day one. A calm, supportive app that doesn't work for students with visual impairments or ADHD contradicts everything it's trying to be. And I'd push for a larger, more diverse testing group, 5 students from the same academic context is a starting point, not a validation.

If I continued, I’d explore:

  • More personalization, like adapting to users’ energy levels

  • Community features to boost study accountability

  • Calendar integration for smoother task management

Future IdeasπŸ’‘

πŸ’›

πŸ’›

πŸ’›

Timie reminded me that the most important design decisions aren't always visual. Sometimes it's a line of copy, a removed checkbox, or a pet that disappears during focus mode.

β†’ View next project

β†’ View next project

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